While becoming familiar with PowerPoint, you might be quite content to work with the default presentation options, but as you become more experienced, you might want to adjust some of the options to tailor the PowerPoint environment to the way you work. Knowing where to look for these options in the PowerPoint Options window will make this tailoring process more efficient.
In this exercise, you will open the PowerPoint Options window and explore several of the available pages. There are no practice files for this exercise.
1. | On the Home tab, in the Font group, point to the Bold button.
Bold
PowerPoint displays a ScreenTip that includes the button name, its keyboard shortcut, and a description of its purpose.
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2. | Click the Microsoft Office Button, and then at the bottom of the Office menu, click PowerPoint Options.
Microsoft Office Button
The PowerPoint Options window opens, displaying the Popular page. This page contains the most common personalization options.
Tip
If having the Mini toolbar appear when you select text is more of a hindrance than a help, you can disable that feature by clearing the Show Mini Toolbar On Selection check box. Similarly, you could disable the live preview of styles and formatting by clearing the Enable Live Preview check box. If you create presentations for international audiences, you can make additional editing languages available by clicking Language Settings, choosing the languages you want to have available, and then clicking OK.
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3. | Under Top options for working with PowerPoint, click the Color scheme arrow, and then in the list, click Silver.
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4. | Click the ScreenTip style arrow, and then in the list, click Don't show feature descriptions in ScreenTips.
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5. | Under Personalize your copy of Microsoft Office, verify that the User Name and Initials that identify your comments in a presentation are correct, or change them to the way you want them to appear.
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6. | Click OK.
The PowerPoint Options window closes. The program window elements, including the title bar, Ribbon, scroll bars, and status bar are now silver.
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7. | In the Font group, point to the Bold button.
The ScreenTip now includes only the button name and keyboard shortcut.
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8. | Display the PowerPoint Options window, and then in the page list in the left pane, click Proofing.
This page provides options for adjusting the AutoCorrect settings and for refining the spell-checking process.
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9. | In the page list, click Save.
On this page, you can change the default presentation format; the AutoRecover save rate; the default save location for new files you create; and the default save location for files you check out from documents management servers (such as Microsoft Office SharePoint Server 2007). You can also specify whether you want the fonts used within the current presentation to be embedded in the presentation, in the event that someone who opens the presentation doesn't have those fonts on his or her computer.
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10. | Under Save presentations, click the Save files in this format arrow.
In the list, notice that one of the formats in which you can save files is the PowerPoint Presentation 97-2003 format that creates .ppt files compatible with earlier versions of PowerPoint. If you have upgraded to PowerPoint 2007 but your colleagues are still working in an earlier version of the program, you might want to select this option so that they will be able to view and work with any presentation you create.
Tip
If you want to save just one presentation in a format that is compatible with earlier versions of the program, you can point to Save As on the Office menu, and then click PowerPoint 97-2003 Presentation to display the Save As dialog box with this format already selected as the Save As Type setting.
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11. | Click away from the list to close it, and then display the Advanced page.
This page includes options related to editing presentation content; displaying pres-entations on-screen; printing, saving, and showing presentations; and a variety of other options.
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12. | Take a few minutes to explore all the options on this page.
Although these options are classified as "advanced," they are the ones you are most likely to want to adjust to fit the way you work. At the bottom of the page are the following buttons:
- Web Options, which you click to adjust settings for converting a presentation to a Web page.
- Service Options, which you click to adjust settings related to working with presentations stored on SharePoint sites.
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13. | Display the Trust Center page.
This page provides links to information about privacy and security. It also provides links to the Trust Center settings that control the actions PowerPoint takes in response to presentations that are provided by certain people or companies, that are saved in certain locations, or that contain ActiveX controls or macros.
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14. | Under Microsoft Office PowerPoint Trust Center, click Trust Center Settings, and then in the page list in the Trust Center window, click Trusted Locations.
On this page, you can specify locations from which content will not be blocked.
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15. | Explore the other pages of the Trust Center window, and then click Cancel to return to the PowerPoint Options window.
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16. | Display the Resources page.
On this page are links for activating, updating, and maintaining your Office programs. Most of these links require that you have Internet access.
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