Creating a Hyperlink

Presentations that are intended to be viewed on the Web often include hyperlinks to provide access to supporting information. That information might be a hidden slide, another presentation, a file on your computer or your organization's network, or a Web address.

You can attach a hyperlink to any selected object, such as text, a graphic, a shape, or a table. Clicking the hyperlinked object then takes you directly to the linked location. Editing the object does not disrupt the hyperlink; however, deleting the object also deletes the hyperlink.

In this exercise, you will create one hyperlink that opens an e-mail message window and another that opens a document. You will also create a hyperlink with an informative ScreenTip that starts the default Web browser and jumps to a specific Web page.

1.	Display Slide 6, and in the lower-right shape, select Contact Info.
2.	On the Insert tab, in the Links group, click the Hyperlink button. The Insert Hyperlink dialog box opens.
3.	Under Link to, click E-mail Address. [View full size image]
4.	In the E-mail address box, type david@consolidatedmessenger.com, and then in the Subject box, type Organization presentation. Notice that PowerPoint changes the entry in the E-mail Address box to mailto:david@consolidatedmessenger.com.
5.	Click OK, and then click away from the subtitle placeholder. The text is underlined to indicate that it is a hyperlink, and it takes on the Hyperlink color in the presentation's color scheme, which is teal. [View full size image]
6.	On the View toolbar, click the Slide Show button. Slide Show
7.	Move the mouse to display the pointer, and then click Contact Info. Your default e-mail program displays a message window with the specified e-mail address entered in the To box and the specified subject entered in the Subject box.
8.	Close the message window, and then press the key to end the slide show.
9.	Display Slide 4, and then click the graphic.
10.	On the Insert tab, in the Links group, click the Hyperlink button, and then in the Insert Hyperlink dialog box, under Link to, click Existing File or Web Page. You can use the Look In box to find a file on your computer, or you can click the Browse The Web button to locate a Web site. [View full size image]
11.	With the contents of the Chapter11 folder displayed, double-click the 01_Procedures document.
12.	Switch to Slide Show view, point to the graphic to see the path of the hyperlinked file displayed as a ScreenTip, and then click the graphic. Tip The pointer changes to a pointing hand when you move it over a hyperlinked object. Any time the pointer has this shape, you can click to follow a hyperlink. Microsoft Office Word 2007 opens and displays a document about office procedures.
13.	Close Word, and then press to end the slide show.
14.	Display Slide 5, and then click the clock to the left of the table.
15.	In the Links group, click the Hyperlink button, and then in the upper-right corner of the Insert Hyperlink dialog box, click ScreenTip. The Set Hyperlink ScreenTip dialog box opens so that you can specify the text that will appear when someone points to the question mark graphic.
16.	In the ScreenTip text box, type Check out this book, and then click OK.
17.	Back in the Insert Hyperlink dialog box, select the entry in the Address box, type www.microsoft.com/MSPress/books/9602.asp, and then click OK.
18.	Display the slide in Slide Show view, and point to the animated clock graphic. PowerPoint displays the ScreenTip you entered.
19.	Click the graphic. Your Web browser starts, and if you are connected to the Internet, you are taken to the Web page for our book Microsoft Office Outlook 2007 Step by Step (Microsoft Press, 2007).
20.	Close the browser window, and then press to end the slide show.

Attaching the Same Hyperlink to Every Slide If you want the same hyperlink to appear on every slide in a presentation, you can attach the hyperlink to text or an object on the presentation's slide master. Here's how: 1. On the View tab, in the Presentation Views group, click the Slide Master button. 2. In Slide Master view, click the primary master (the top thumbnail). Then select the text or object to which you want to attach the hyperlink. Tip You cannot attach a hyperlink to the default placeholders. You might need to create a text box to which you can apply the link. 3. On the Insert tab, in the Links group, click the Hyperlink button, set up the hyperlink as usual, and then click OK. 4. Switch to Slide Show view, and move through the presentation's slides. Because you inserted the hyperlink on the primary master, the link appears on all the slides in the presentation.