Opening, Moving Around in, and Closing a Presentation

To open an existing presentation, you click the Microsoft Office Button and then click Open to display the Open dialog box. The first time you use this command, the Open dialog box displays the contents of your Documents folder. If you display the dialog box again in the same PowerPoint session, it displays the contents of whatever folder you last used. To see the contents of a different folder, you use standard Windows techniques. After you locate the file you want to work with, you can double-click it to open it.

When a presentation is open, you can move from slide to slide several ways, including the following:

• By clicking the slide you want to move to on the Slides tab of the Overview pane
  
  
• By using the scroll bar on the right side of the Slide pane
  
  
• By clicking the Previous Slide or Next Slide button at the bottom of the Slide pane's scroll bar
  
  
• By pressing the Page Up and Page Down keys on the keyboard
  
  

If more than one presentation is open, you can close the active presentation by clicking the Close button at the right end of the title bar. If only one presentation is open, clicking the Close button closes the presentation and also quits PowerPoint. If you want to close the presentation but leave PowerPoint open, you must click the Microsoft Office Button and then click Close.

In this exercise, you will open an existing presentation and explore various ways of moving around in it. Then you will close the presentation.

1.	Click the Microsoft Office Button, and then click Open. Microsoft Office Button The Open dialog box opens, showing the contents of the folder you used for your last open or save action.
2.	If the contents of the Chapter01 folder are not displayed, in the Navigation Pane, click Documents. Then double-click the MSP folder, double-click the SBS_PowerPoint2007 folder, and double-click the Chapter01 folder.
3.	Double-click the 02_Opening file to open it. The 02_Opening presentation opens in the PowerPoint program window. [View full size image]
4.	In the Overview pane, on the Slides tab, click Slide 3. Tip You can scroll the Overview pane to bring more thumbnails into view.
5.	At the bottom of the scroll bar on the right side of the Slide pane, click the Next Slide button to move to Slide 4. Next Slide
6.	Click the Previous Slide button to move back to Slide 3. Previous Slide
7.	Drag the scroll box slowly down to the bottom of the scroll bar. As you move down the scroll bar, a ScreenTip tells you the number and name of the slide that will be displayed if you release the mouse button at that point.
8.	Press the key until Slide 7 is displayed.
9.	Press to move to Slide 1.
10.	Click the Microsoft Office Button, and then click Close to close the presentation. Troubleshooting If you click the Close button at the right end of the title bar instead of clicking the Microsoft Office Button and then clicking Close, you will close the open presentation and quit the PowerPoint program. To continue working, start PowerPoint again.

Compatibility with Earlier Versions PowerPoint 2007 uses a different file format than previous versions of the program. You can open a presentation created with previous versions, but the new features of PowerPoint 2007 will not be available. The name of the presentation appears in the title bar with [Compatibility Mode] to its right. You can work in Compatibility Mode, or you can convert the presentation to the PowerPoint 2007 file format by clicking the Microsoft Office Button, and clicking Convert. The Save As dialog box opens so that you can save the presentation in the new format as a different file. You cannot open a PowerPoint 2007 presentation in a previous version of PowerPoint unless you install the Compatibility Pack for the 2007 Office system, which is available for free download from Microsoft Office Online.